This blog post is all about a day of wedding coordinator and the reasons you should have one.
Looking for ways to make your wedding day run smoothly with out any mishaps? Then you should consider a day-of wedding coordinator. That way, you could effortlessly get through your wedding day without any regrets.
If you are looking for someone to guide you and your guests through your big day, this is just what you will need. They will take care of you, your wedding party, the ceremony and reception. They’ll even get rid of party crashers if they have to.
What is a day of wedding coordinator?
First off, we want to say that the title of “Day-of wedding coordinator” is quite misleading. There is no way that someone, even a seasoned professional, could just show up on your wedding day and do everything how you want.
You will need to meet and consult with them about month before the wedding and go through details of the wedding. This will happen a few times before the wedding. Most day-of wedding coordinators recommend that they meet with you 3 times.
Tip 101: One of those meetings should be at your wedding rehearsal. That way, the coordinator could get everyone’s name and get an more of an idea of your wedding plans.
Some professional wedding coordinators want to meet about 3- 6 months before the wedding. Here are the details that a day of wedding coordinator should know way before the ceremony.
- Who your vendors are.
- Where your venue is going to be.
- You vision for everything you want in your wedding.
What does a day of wedding coordinator do?
They are the point person of the wedding day. They are the point person for vendors, for guests and for the couple. They are also the main contact person. They work closely with you and know your plan on how the day should go. They know the timeline and schedule for all vendors and the venue.
They also are the transition person. for example, they move the guest from the ceremony to cocktail hour. They move the bridesmaids from the getting ready space to getting to their spot on time. For all of the other transitions that are made on this day, the coordinator will get people moving and the agenda flowing.
The day of wedding coordinator is not responsible for full set up and break down of the event (unless specified in contract).
Why Should you Have a Day-of Wedding Coordinator?
Because it is their job to make sure that the best day of your life runs as smoothly as possible. They will act as your point person, personal assistant, rule enforcer and bouncer (if necessary lol). They will make sure everything goes well and will handle any hiccups in the process.
5 Day of wedding coordinator duties
Venue Walkthrough- In order to get a feel of the venue and where the vendors need to load. Learn what time every should arrive to start setting up
Wedding Day Timeline- To know exactly how your wedding day should be scheduled out. And they will structure the timeline based on the vendors you use. Some specific things they will need to know is how many hours are the vendors contracted for. And any special details regarding your wedding.
Communicate with Vendors- The day of wedding coordinator will need to contact the wedding vendors ahead of time. This includes caterers, DJs, photographer, videographers etc. Find out the times they will need to be scheduled.
Double Checks all Details- Make sure that all decor details are they way you wanted them to be by vendor. Check that the caterer has the food set up like it is supposed to be. Make sure everything is right before guests enter.
Enforces Rules- When guests is getting unruly or any issue arises, then they are responsible for resolving the issue.
Day of Wedding Coordinator and Wedding Planner
If you have a wedding planner, then that is even better. Instead of meeting with you and your spouse all the time, the day of wedding coordinator could work with the wedding planner whom you detailed everything to. We recommend that all of you meet together and review.
The wedding planner will make sure things are set for your wedding day. The day-of wedding coordinator will make sure the actual wedding day is done right.
For example, a wedding will help you decide (way in advance) your venue, vendors and timeline. The day-of wedding coordinator will (on your wedding day) make sure things go according to plan.
Day of wedding coordinator cost
The average amount of time that a day-of wedding coordinator works is approximately 10 hours. Depending on their duties and the size of your wedding expect to pay any where from $500 to $2500.
Day of wedding coordinator checklist
The wedding coordinator’s checklist will be custom to your specific wedding. But here is a checklist of some of the things that they may need to do. The details of the day-of wedding coordinator duties should also be on the checklist.
Conclusion
Now you know all about day-of wedding coordinators and what you need to hire one for your wedding day. They make things run smoothy and act as the point person ad your barrier to any logistic issues of the wedding.
{RELATED: How Much Does a Wedding Planner Cost?}
